top of page

Privacy Policy

1. Introduction

SJ Jones Photography ("we," "us," or "our") is committed to protecting and respecting your privacy. This policy outlines how we collect, use, and protect your personal data when you interact with us, in accordance with the Data Protection Act 2018 and the UK General Data Protection Regulation (GDPR).

2. Information We Collect

We may collect and process the following personal data:

  • Contact Information – Name, email address, phone number, and postal address.

  • Event Details – Information about your wedding or event, such as date, venue, and participants.

  • Images – Photographs taken during your event.

  • Website Usage Data – Information collected via cookies and similar technologies when you visit our website.

3. How We Collect Your Data

We collect data through:

  • Direct Interactions – When you fill out forms on our website, contact us via email, phone, or in person.

  • Third-Party Services:

    • Studio Ninja – Our Customer Relationship Management (CRM) system, where personal information necessary to provide our services is stored.

    • Pic-Time – Our online gallery and delivery system, where we collect first names and email addresses. If clients place a physical order, address details will also be collected.

    • Google Analytics – We use this service to analyze website traffic and improve user experience.

4. How We Use Your Data

We use your personal data to:

  • Provide Services – To fulfill our contractual obligations, including photographing your event and delivering images.

  • Communication – To communicate with you regarding your event, respond to inquiries, and provide customer support.

  • Marketing – With your consent, to send you promotional materials or updates.

  • Website Improvement – To analyze website usage and improve our services.

5. Use of Images & Client Consent

  • Clients grant us permission to use images when signing a contract for our services.

  • A second, separate permission will always be sought before allowing a third party (e.g., wedding blogs, magazines) to use or feature any images.

  • Clients may withdraw consent for marketing or portfolio use at any time by contacting us.

6. Legal Basis for Processing

Our legal bases for processing your personal data include:

  • Contractual Necessity – Processing is necessary for the performance of a contract with you.

  • Consent – Where you have provided explicit consent, particularly for marketing purposes.

  • Legitimate Interests – Processing is necessary for our legitimate interests, such as improving our services, securing our website, and displaying our portfolio (where permitted).

7. Data Sharing

We do not sell or rent your personal data. We may share your data with:

  • Service Providers – Third-party services like Studio Ninja, Pic-Time, and Google Analytics.

  • Legal Obligations – If required by law or to protect our rights.

  • International Data Transfers – Some third-party services may process data outside the UK. We ensure that they comply with UK GDPR through Standard Contractual Clauses (SCCs) or equivalent protections.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

9. Data Retention

We retain your personal data only for as long as necessary to:

  • Fulfill the purposes we collected it for.

  • Comply with legal, accounting, or reporting obligations.

10. Your Rights

Under the UK GDPR, you have the right to:

  • Access – Request a copy of your personal data.

  • Rectification – Request correction of inaccurate or incomplete data.

  • Erasure ("Right to be Forgotten") – Request deletion of your personal data.

  • Restriction – Request limitation on how we process your data.

  • Data Portability – Request transfer of your data to another party.

  • Objection – Object to processing, including marketing purposes.

To exercise these rights, please contact us at info@sjjonesphotography.co.uk.

11. Cookies & Website Tracking

Our website uses cookies to enhance user experience and analyze performance. Cookies we use include:

  • Essential Cookies – Necessary for website functionality.

  • Analytics Cookies (Google Analytics) – Used to measure and improve website traffic.

You can manage your cookie preferences through your browser settings or via our cookie consent banner.

12. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page.

13. Contact Us

If you have any questions about this privacy policy or our data practices, please contact us at:

SJ Jones Photography
📍 Website: https://www.sjjonesphotography.co.uk/
📧 Email: info@sjjonesphotography.co.uk

This policy is effective as of 5th February 2025.

bottom of page